Rock Hill Schools Education Foundation
Description of Services for Independent Contractor


• Deposits: record in QuickBooks

• Receivables: prepare invoices, monitor receivables and report to board for follow-up as needed

• Payables: Ensure invoices include corresponding RHSEF check requests before payment, process checks for payment

• Maintain filing system for all financial records

Financial Statements:

• Prepare financial reports for monthly Board meetings

• Prepare other financial reports as needed


• Record gifts in donor management software

• Prepare gift receipts/thank you letters


• Maintain W-9 file

• Prepare 1099-Misc and 1096 forms


• Enter and maintain approved budget in QuickBooks

Annual Audit & 990:

• Assemble records and documentation for the annual audit/review and 990, as requested by the Treasurer and/or Accounting firm

• Prepare annual SC charitable registration

General Finance & Governance:

• Maintain finance and governance documents in Dropbox (board list, meeting minutes, financial reports, etc.)

Estimated Work Activity:

• The time required for the RHSEF’s work ranges from 10 – 20 + hours per month, depending on fluctuations in events and activities

Required Skills:

• Accounting/Bookkeeping experience, preferably with non-profit and accrual-based accounting

• QuickBooks experience, preferably QuickBooks Online

• Very detail oriented, analytical and timely

• Strong written/verbal communication and customer service skills


• Introductory period of three months

• Option to extend it to one year after satisfactory introductory period

• Flat fee of $375 payable monthly

All resumes be sent to:

RHS Education Foundation

Attn: Sally Baker

PO Box 12286

Rock Hill, SC 29731