Rock Hill Schools Education Foundation
Bookkeeper
Description of Services for Independent Contractor
Bookkeeping:
• Deposits: record in QuickBooks
• Receivables: prepare invoices, monitor receivables and report to board for follow-up as needed
• Payables: Ensure invoices include corresponding RHSEF check requests before payment, process checks for payment
• Maintain filing system for all financial records
Financial Statements:
• Prepare financial reports for monthly Board meetings
• Prepare other financial reports as needed
Donors:
• Record gifts in donor management software
• Prepare gift receipts/thank you letters
Vendors:
• Maintain W-9 file
• Prepare 1099-Misc and 1096 forms
Budget:
• Enter and maintain approved budget in QuickBooks
Annual Audit & 990:
• Assemble records and documentation for the annual audit/review and 990, as requested by the Treasurer and/or Accounting firm
• Prepare annual SC charitable registration
General Finance & Governance:
• Maintain finance and governance documents in Dropbox (board list, meeting minutes, financial reports, etc.)
Estimated Work Activity:
• The time required for the RHSEF’s work ranges from 10 – 20 + hours per month, depending on fluctuations in events and activities
Required Skills:
• Accounting/Bookkeeping experience, preferably with non-profit and accrual-based accounting
• QuickBooks experience, preferably QuickBooks Online
• Very detail oriented, analytical and timely
• Strong written/verbal communication and customer service skills
Terms:
• Introductory period of three months
• Option to extend it to one year after satisfactory introductory period
• Flat fee of $375 payable monthly
All resumes be sent to:
RHS Education Foundation
Attn: Sally Baker
PO Box 12286
Rock Hill, SC 29731